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How much does HR software cost in the UK?
Most UK HR software is priced per employee per month, typically £3 to £12 per person, with many suppliers adding a platform fee and a 12 to 36 month contract. A 20-person business therefore usually pays somewhere between £60 and £240 a month. Harbour Point prices per business instead: £49 a month for HR, £49 for Health & Safety or £79 for both, including up to 20 staff, then £2 per extra employee per month capped at £199 a month, on a monthly rolling basis.
Typical UK market price: £3-£12 per employee per month
Common extras: Setup fees, module add-ons, minimum seat counts
Harbour Point HR: £49/month per business, up to 20 staff
Harbour Point HR + H&S: £79/month per business
Above 20 staff: £2 per extra employee per month, capped at £199
Contract: Monthly rolling, 7-day free trial, no card required
The three pricing models you will be quoted
UK suppliers price HR software in three broadly different ways, and the model matters far more than the headline number once you grow past a handful of people.
Per employee per month: cheap at five people, expensive at fifty. Watch for minimum seat counts that charge you for staff you do not have.
Tiered bundles: a low entry tier that excludes the features most SMEs actually need, such as absence reporting or document signing.
Flat business pricing: one fee whatever your headcount, which is how Harbour Point works up to the included staff allowance.
What a 20-person UK business pays
Illustrative monthly cost for 20 employees, excluding VAT. Market figures are typical published list prices and vary by supplier and contract length.
Option
Typical monthly cost
Contract
Per-seat HR software at £5 per employee
£100
Often 12 months
Per-seat HR software at £9 per employee
£180
Often 12-36 months
HR consultancy retainer with software attached
£200-£500
Commonly 36 months
Harbour Point HR
£49
Monthly rolling
Harbour Point HR and Health & Safety
£79
Monthly rolling
Harbour Point cost as you grow
Harbour Point combined HR and Health & Safety, excluding VAT.
Headcount
Monthly cost
Up to 20
£79
30
£99
50
£139
80+
Capped at £199
Very large or multi-site
Bespoke, on enquiry
Costs people forget to budget for
Harbour Point does not charge for onboarding, migration or support, and Health & Safety is included in the combined plan rather than sold as an add-on.
Implementation or onboarding fees, which can match a full year of subscription.
Separate Health & Safety software or a consultant, often another £50 to £300 a month.
Paid support tiers for employment law advice.
Data migration charges when you leave, or when you arrive.
Auto-renewal clauses on long consultancy contracts.
For most UK SMEs, yes. An outsourced HR retainer commonly starts around £200 a month on a multi-year contract, while software that generates your contracts, policies and records sits well below that. Businesses with live tribunal risk or complex restructures still benefit from paid advice on top.
Do I pay VAT on HR software?
Yes. UK HR software is standard-rated, so add 20% VAT to the prices quoted here. VAT-registered businesses normally reclaim it.
Does Harbour Point charge per user or per business?
Per business. One fee covers your whole organisation up to 20 staff, so adding a manager or an administrator within that allowance costs nothing extra.
Is there a free trial?
Yes, 7 days with no card required, and there is no contract afterwards.
What happens above the price cap?
Monthly cost never exceeds £199 on standard pricing. Larger or multi-site organisations move to a bespoke quote.